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2025 Internet2 Community Exchange | April 28 – May 1 | Anaheim, Calif.

Internet2 2025 Community Exchange Policies


Any person who attends an Internet2 event or workshop grants permission to Internet2 to use and publish his or her image or likeness collected in connection with the event for any usual and customary purpose of Internet2, including promoting Internet2 and its programs.

As part of this event, participants in this conference may be videotaped, audiotaped, or otherwise recorded, and this footage may be edited, streamed, archived, broadcast, and otherwise retained by Internet2 or made available to the public. By participating in this conference, Participant consents to Internet2 performing these actions, and agrees to hold harmless Internet2 and its affiliates, members, trustees, agents, officers, contractors, volunteers, and employees against any and all legal claims arising out of, by reason of, or caused by the performance of these actions or other use or distribution of any footage.

Payment, Cancellation, and Refund Policies

You may pay for this conference in the form of a credit card or invoice guaranteed by a credit card. When you visit the registration page, you will be asked to indicate your form of payment.

To cancel your registration, please email meetingregistration@internet2.edu to work with a community events staff member. All cancellations received on or before 11:59:59 PM ET on Friday, November 8, 2024, are entitled to a full conference refund less a $50 administrative fee.  There will be no refunds after this date, but you may name another person from your organization to transfer your registration.  

Online Registration

Register online on our secure server. You will receive an automatic email confirmation after submission.

Privacy Policy

(Updated July 1, 2015)

  1. INTRODUCTION
    Internet2 values your privacy.  We recognize that you may be concerned about how we will treat the information that you share while registering for an event through our website (https://internet2.edu).
     
  2. WHAT THIS POLICY COVERS
    This Privacy Policy for Event Registration describes the policies and procedures of Internet2 on the collection, use, and disclosure of the information you submit to us through our website when you register for one of our events.  It also describes the choices available to you regarding our use of your information and how you can access and update it.  This Privacy Policy does not apply to the practices of third-party websites.
     
  3. WHAT INFORMATION IS COLLECTED
    When you register for an event hosted by Internet2, we may ask you to provide information including, but not limited to, your name, gender, title, institution/affiliation, mailing address, email address, phone number, and fax number.  If you are paying an event registration fee with a credit card, we may collect the credit card number, credit card expiration date, and the cardholder’s name.  When applicable to the event, we also may ask you about meal preferences, allergies, special needs, and emergency contact information.
     
  4. WHY WE COLLECT THIS INFORMATION
    We collect your information for organizational purposes relating to the event you will be attending.  We also may use your contact information to communicate with you about Internet2 news and events.  We collect credit card information so we can process and record your transaction, properly bill your account, and issue you a receipt.  If you choose to provide your gender, we use this information strictly for statistical reporting purposes and will not associate your name or other personal information with your gender in such reporting.
     
  5. WHAT THIRD PARTIES, IF ANY, IS THE DATA SHARED WITHAs a long-standing organizational practice, we may post an event attendee list, including attendee names and institutions, on the event website (Internet2 members or others with InCommon credentials may log in to access attendee email addresses). We post this information online as a service for conference participants, offering a convenient way for the community to collaborate. Internet2 does not sell the contact information of event attendees. Visitors to our website are not permitted to sell, harvest, or generate mailing lists from the event attendee list, nor should they use it for promotional purposes. Also, as a benefit of sponsoring our events, sponsors receive an event attendee list including attendee names, titles, institutions, postal addresses, phone and fax numbers, as applicable. We closely coordinate with sponsors so that attendees receive information of value about the sponsor, and not just sales materials.Internet2 sometimes convenes workshops, webinars, and other events in conjunction with trusted third parties.  With respect to attendees who register for these collaborative events through the Internet2 website, we may share attendee lists, including names, titles, institutions, postal addresses, email addresses, phone and fax numbers, with such third parties.  If you are registering for one of these events through a third party website and not providing the information directly to Internet2, then that third party’s privacy policy governs and Internet2 expressly disclaims all responsibility for the sharing of information related to registration for such an event. Occasionally, third parties from the research and education community request event attendee lists for purposes of developing surveys, identifying community needs, or collecting data that will be used in research projects that will benefit the community.  Upon request, we will share with these third parties an event attendee list including attendee names, titles, institutions, postal addresses, and phone and fax numbers, as applicable. We will never store or share with third parties the credit card information we collect from you.  Protected health information (PHI) may be shared with third parties only with your permission and to the extent necessary to accommodate your needs at an event.  PHI is deleted from our records following the completion of the event.
     
  6. HOW WE SECURE YOUR INFORMATION
    Internet2 uses industry-standard methods to maintain the security of the information you provide us.  However, we cannot guarantee that such information will never be accessed, used or released in a manner that is inconsistent with this policy, and we expressly disclaim any liability for any loss, misuse, alteration or unauthorized disclosure of your information.
     
  7. HOW YOU CAN OPT-OUT
    The opportunity to opt-out of any of the lists described in Section V. above is available during the registration process.  Additionally, any recipient of an automatically-generated email from Internet2 may unsubscribe from future messages via a link at the bottom of each message.
     
  8. ACCESS TO PERSONAL INFORMATION AND THE OPPORTUNITY TO UPDATE INFORMATION
    For questions about our Event Registration Privacy Policy, to update your privacy options after you have registered for an event, or to update or correct mistakes in the information you provided us, please contact meetingregistration@internet2.edu.
     
  9. NOTICE FOR UPDATES AND CHANGES TO POLICY
    The Event Registration Privacy Policy posted here will always be current.  We encourage you to review this statement regularly.
     
  10. WHO TO CONTACT IF YOU HAVE QUESTIONS
    If you have any questions regarding our Privacy Policy for Event Registration, please contact meetingregistration@internet2.edu.