Please submit your presentation and PDF copy on or before
February 28.
2024 Community Exchange | March 4-7 | Sheraton Grand Riverwalk Chicago | Chicago, Ill.
Presenter Guidelines
Congratulations on your presentation for the 2024 Community Exchange held March 4-7 at Sheraton Grand Riverwalk Chicago. Please submit your presentation and PDF copy on or before February 28. If you have questions or cannot comply with these guidelines, please contact presentations@internet2.edu as soon as possible.
Preparing and Submitting Your Presentation
Please follow these steps to ensure we are able to properly process your presentation. So it associated with the correct session, please name and submit your presentation according to these guidelines:
- Name your presentation file – Please name your presentation according to this example: YYYYMMDD-lastname-title, where YYYYMMDD is the year, month, and day the scheduled presentation; last name is your last name, and the title is a shortened version of the topic or session title, lowercase. For example, a PowerPoint presentation on perfSONAR given on 17 Feb 2021 by Matt Zekauskas would be named 20210217-zekauskas-perfSONAR-Update.ppt.”
- Use an accepted format – Please save your presentation in one of the following formats: PowerPoint (ppt, pptx), Keynote (key), or Portable Document Format (pdf). You can use Online applications like Prezi, but if so, please follow the next step! Please note: All conference projectors support 16:9 (widescreen) format.
- Save a copy in PDF format – If your presentation is not already in PDF format, please provide a copy in PDF format for online posting. Saving a copy allows you to review the converted copy and ensure that the information and graphics appear as intended.
- NOTE: It is Internet2’s practice to make all presentations available as PDF files to ensure the highest accessibility for our online audience and to help protect speakers’ copyrights. The presentation and PDF versions should have the same name (except for the file extension). If you would like your presentation to be posted online in PowerPoint format (for instance,
- because it includes some important animations that cannot be translated into PDF format), please include a note to that effect in your submission email message.
- Submit your presentation (and PDF copy) to presentations@internet2.edu on or before February 28. Please note: Meeting support may contact you if you do not submit your presentation before the deadline.
| PowerPoint Template |
| This PowerPoint template is compatible with the 2024 Internet2 Community Exchange theme, and is for use by Internet2 staff, and, optionally, by other presenters. Wide aspect ratio (pptx, 16:9 HD, 1920px wide, 1080px high) – Note that the 16:9 template is supported by all conference projectors. |
Delivering Your Presentation
Here are some simple tips to help make your presentation a success.
- Please practice giving your presentation before the meeting.
- Please confirm your presentation time with the meeting support personnel.
- If your presentation includes a panel of speakers, please sit in your speaking order. The first speaker should sit closest to the podium.
- Indicate if you are the moderator of a panel and please notify meeting support if there are any speaker cancellations.
- Speak directly into the microphone at all times. Ask questioners to walk to the microphones provided to ask questions, or repeat the question into the microphone. Audience members will not be able to hear content delivered off-microphone.
- Presenters may bring a printed handout. The meeting support personnel or room monitor will be available to help you place them or hand them out to attendees.
- Presenters are required to use their own laptops. Internet2 will provide an HDMI cable so you should bring your own HDMI-capable computer or dongle and be ready to plug it in.
If you have any questions or cannot comply with these guidelines for any reason, please contact presentations@internet2.edu as soon as possible.