Privacy – Event Registration
(Updated July 1, 2015)
Internet2 values your privacy. We recognize that you may be concerned about how we will treat the information that you share while registering for an event through our website (www.internet2.edu).
WHAT THIS POLICY COVERS
WHAT INFORMATION IS COLLECTED
When you register for an event hosted by Internet2, we may ask you to provide information including, but not limited to, your name, gender, title, institution/affiliation, mailing address, email address, phone number, and fax number. If you are paying an event registration fee with a credit card, we may collect the credit card number, credit card expiration date, and the cardholder’s name. When applicable to the event, we also may ask you about meal preferences, allergies, special needs, and emergency contact information.
WHY WE COLLECT THIS INFORMATION
We collect your information for organizational purposes relating to the event you will be attending. We also may use your contact information to communicate with you about Internet2 news and events. We collect credit card information so we can process and record your transaction, properly bill your account, and issue you a receipt. If you choose to provide your gender, we use this information strictly for statistical reporting purposes and will not associate your name or other personal information with your gender in such reporting.
WHAT THIRD PARTIES, IF ANY, IS THE DATA SHARED WITH
As a long-standing organizational practice, we may post an event attendee list, including attendee names and institutions, on the event website (Internet2 members or others with InCommon credentials may log in to access attendee email addresses). We post this information online as a service for conference participants, offering a convenient way for the community to collaborate. Internet2 does not sell the contact information of event attendees. Visitors to our website are not permitted to sell, harvest, or generate mailing lists from the event attendee list, nor should they use it for promotional purposes.
Also, as a benefit of sponsoring our events, sponsors receive an event attendee list including attendee names, titles, institutions, postal addresses, phone and fax numbers, as applicable. We closely coordinate with sponsors so that attendees receive information of value about the sponsor, and not just sales materials.
Occasionally, third parties from the research and education community request event attendee lists for purposes of developing surveys, identifying community needs, or collecting data that will be used in research projects that will benefit the community. Upon request, we will share with these third parties an event attendee list including attendee names, titles, institutions, postal addresses, phone and fax numbers, as applicable.
We will never store or share with third parties the credit card information we collect from you. Protected health information (PHI) may be shared with third parties only with your permission and to the extent necessary to accommodate your needs at an event. PHI is deleted from our records following completion of the event.
HOW WE SECURE YOUR INFORMATION
Internet2 uses industry-standard methods to maintain the security of the information you provide us. However, we cannot guarantee that such information will never be accessed, used or released in a manner that is inconsistent with this policy, and we expressly disclaim any liability for any loss, misuse, alteration or unauthorized disclosure of your information.
HOW YOU CAN OPT OUT
The opportunity to opt out of any of the lists described in Section V. above is available during the registration process. Additionally, any recipient of an automatically-generated email from Internet2 may unsubscribe from future messages via a link at the bottom of each message.
ACCESS TO PERSONAL INFORMATION AND OPPORTUNITY TO UPDATE INFORMATION
NOTICE FOR UPDATES AND CHANGES TO POLICY
WHO TO CONTACT IF YOU HAVE QUESTIONS